MPI is intuitive and quite easy to learn to use. You will easily familiarize yourself with MPI if you have tried Excel and Project tools.
The big advantage with MPI, is that you can set it up to the utmost simplicity, only seeing the data and commands you want.
Our advice is just get going by yourself and try functions out after having had a first introduction by an MPI consultant.
Learning menu. MPI comes with a number of standard perspectives (menu elements) in the learning menu. Elements are explained in text and pdf files and you are led through functions and workflows by on line Guides, step by step. Additionally there is lots of traditional help on field level and much more.
If you are familiar with Excel ™ you will get started quickly as information is presented in grids with rows and columns where you can scroll both ways.
If you are familiar with Gantt charts from Project tools perhaps MS Project™ you will find many functions easy to get a grip on.
Reports and Dash Boards are more or less self explanatory with graphics as you know from Excel™ and Business Intelligence systems.
Menus are accessed by tiles on top of the display.
Regular use in a multiuser environment will be about:
- Viewing information already in the database. Just access the relevant menu point.
- Creating new data, e.g. new project, edit and extend a project, new person, edit capacity data, etc. The forms and grids will be set up to cover the information fields you need.
- Planning will involve Gantt charts and other interactive graphical displays. Best thing is just to go ahead and try it. You can move, extend, compress activities just by dragging objects. The more advanced functions of building scenarios and comparing consequences requires special training.
- Calculations of aggregated figures, like sum of hours planned for a department in a period can be done on the spot or can be set up in beforehand. It will normally involve setting, filters on e.g. projects or resources, groupings and date range filters with zoom on the time line.
- Handling Workflows will typically involve series of actions between different users. This could be the PM’s tentative booking of people on tasks where the Resource Owner has to review and accept or reject.
Reports and Dash Boards
An MPI consultant can train and assist you during the cause of a workshop. The set up is done on the spot.
You will learn how to configure new perspectives.
Dash Boards and Spread Sheets who can be exported and imported from the MPI database requires some education in how data are extracted and mapped. It is all done by selecting data sources, tables and clicking and choosing form of display. It is not difficult in itself but requires knowledge about the structure of the MPI database.