Benefits


Benefits

The global world is spinning and changing.

That is why we do projects – many projects – in a never ending stream.

Unfortunately many organizations experience budget overruns, delays, cancellations and do not achieve the expected benefits.

This means considerable waste. Of peoples time in meetings and cumbersome planning. Of trials and errors. Of bad money flow. Of opportunity and competitive strength. Of acting on inconsistent information.

Please take a look at our concepts, innovative technology and tools and get inspired. You may even be amazed.

The highest attention from management and the entire organization is required

Regarded as equally important as the normal business governed by your ERP system.-

Top management to take the responsibility of supervision and priority setting on a regular basis for the entire portfolio of projects; on-going as well as the release of future projects.

Agility is crucial. That decisions are always taken in due time, based on updated, reliable information about the true status, acute problems, capacity constraints and options / scenarios.

This requires an integrated, transparent and easy to use information system with consistent processes and a planning tool which can deal with constraints and interdependencies across the entire portfolio..

We recommend to strengthen the Project Office to bring it all together.

Your project machine is like a dynamic and complex supply chain system.

Many projects – different in value, priority, scope and risk.

Limited capacity – people, available time and skill, budgets.

Ever changing conditions – scope, delays, priorities, available capacity.

Inadequate information flow. Many Excels out of sync. and varying data quality. Lots of unstructured messages.

The organization is bugged down by information retrieval and verification.

Marstrand Planning Intelligence is designed to help you reach your potential.

Our experience tells us that these elements are essential:

An office which is responsible for planning and coordination of information to management and communication of decisions.

One common database rather than manPMO diagramy islands of Excels and other tools.

People drive projects and are responsible for cost, quality and time. Transparency is key to involvement and motivation. They also risk to become bottlenecks and cause delays.

Thus plans should take capacity of time and competences into account  on all time horizons.

Agility in the handling of issues and risk. To plan with scenarios.

Financial control  should be tight and activity – resource driven.

 4 dimesnionsPicture2

Therefore MPI is designed to fully integrate the four essential main dimensions in one system: People, Projects, Finances, and Time.

Time

Time is the main factor in managing your project portfolio and resources. MPI incorporates our unique, flexible time-line technology. How to best navigate time: Plan people and projects based on previous commitments and upcoming engagements, move projects and people in time and create forecasts and pipeline Projects.
Time resolution can be changed with one click between hour, day, week and month. Begin with monthly resolution and extend the degree of detail as a project phase comes closer. Zoom on day, week and month, etc. with automatic and instant calculation of all consequences. This is the key to control the realistic release of new Projects in order to avoid constipation, lost efforts and delays. 

 

Thus, MPI integrates all planning horizons in one solution: Strategic planning, project portfolio management, based on forecasts and pipeline for projects. When a project is decided to be released you can gradually increase specifications with work break down, dependencies and stage/gate management. Unlike most systems, MPI gives you the complete overview of the situation, i.e. what is committed and what is planned and forecasted – in one system.

People, teams  and other resources

RG bottlenecksResources can be individuals or budget resources / roles to be reassigned, you decide on the level of detail. Planning can also include other types of resources such as equipment, rooms, or materials.

When you assign a resource to a job you want to consider:

Avaliablity: Work hours and capacity, flexibility, holidays, illness, and other activities. You can define capacity as precisely as needed (working hours per day, absence and bookings and dates), cost and billing rates.

Competences/skills and experience. Match demands with available profiles to find the best candidates for specific jobs.

You can manage your skills and competences database / matrix including grades. This is useful for the human relations (HR) administration as well as for short and long term planning.

Portfolio, Projects, Phases and activities

Which projects or tasks need to be planned: Work Breakdown Structure, templates, easy and quick response to unforeseen events or difficulties, re-arranging schedules and people using drag and drop
A project can be defined in any relevant detail with Work Break Down Structure (WBS) and dependencies. You can also start with a Product Break Down, defining deliverables, from which you can generate WBS. This is a unique feature in MPI.
Projects can also be generated from template libraries.
Resources are assigned to activities with input of hours in time cells directly in the planning board by day, week, or month. Link to documents and ”action lists” or ”to do’s”. Workflow control of procedures for resource management.
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Financials and scenarios

Stay on top of finances: Create forecasts, reports, business intelligence graphics, and manage finances from overview of all projects to details of a single task or person.
Activity based budgeting and follow up. Flexible and simple. Plan on any entity related to activities on the flexible time line, e.g. hours, costs, revenue, product or material units. All calculations are driven by the resources assigned. This makes it significantly easier to define and control budgets and actually spent money and time than with traditional spreadsheets such as Excel™.
You can play with scenarios with full calculation of consequences. Scenarios can be compared for making the best decisions.
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